PENNSYLVANIA SOCIETY OF SONS OF THE REVOLUTION

Minutes of the Board of Managers Meeting

12 November 1998

President Lloyd called the meeting to order promptly at 4:00 p.m. in the Grant Room of the Union League of Philadelphia.

PRESENT: Messrs. Burke, Cheyney, Clattenburg, Di Stefano, FitzGerald, Frick, Graham, Hoyt, Johnson, Lewis, Lloyd, Loughran, Marvin, Morgan, Shirk, Walkup, G. Wood, III and H. Wood, III.

READING OF THE MINUTES: President Lloyd asked if the Officers and Managers present had received copies of the minutes of the October Board of Managers meeting. Five of those present indicated they had not received a copy of the minutes. The Executive Secretary provided additional copies to those who requested them. President Lloyd asked the Board to review the minutes during the course of the meeting and stated that he would ask for their adoption as an action to be taken under Old Business.

SECRETARY'S REPORT: Secretary Clattenburg reported that regrets had been received from Messrs. Bowden, Byrne, Ermine, Morris, Salisbury, and Ward.

The membership of the Society stands at 1,086 active members and 19 Junior Life members, for a total of 1,105. At the present time the Executive Secretary does not have current mailing addresses for twelve life members and two annual members. The names and last current address of these men are as follows:

PA #5652 Hunter Buchanan Angelo

PA #5447 Charles Chester Arnold, Jr.

PA #4754 John LaCour Ashburner

PA #5322 William John Calhoun

PA #3725 Robert Clute Fernley

PA #4634 Edward J. Furlong, II

PA #5089 Timothy Hiland Holden

PA #4441 Samuel Wilson Murray

PA #4391 Peter Noone

PA #4719 Edwin Vause Parker

PA #5349 Bruce Angier Ravenscroft

PA #3105 Sidney D. Roberts

PA #4694 Wolcott Willoughby Robinson, Jr.

PA #4859 James Campbell Sweney

President Lloyd asked Registrar Fitzgerald to seek the current mailing address of each of these individuals and to report to the Board at its December meeting. Registrar FitzGerald noted that he has already initiated a search, in which he is contacting relatives in some cases and asking the Executive Secretary to pursue leads in other cases. He believes some of the missing members may deceased, but will have a further report in the near future.

The Secretary further reported that in the period since the last meeting of the Board no resignations have been received, but a request for reinstatement has been received from Dunwoody Zook (PA Soc. #5643), who resides in Glen Moore, Pennsylvania. Mr. Zook was disenrolled in December 1997 for non-payment of dues. The Executive Secretary stated that Mr. Zook has recently paid both his arrears and his 1998 dues, thereby making him eligible for reinstatement. Vice President Di Stefano moved that Mr. Zook be reinstated to active membership. The motion was seconded and on vote, carried unanimously.

TREASURER'S REPORT: In the absence of Treasurer Ward, Vice President Frick distributed copies of the Profit and Loss Budget Comparison for the period 1 January through 31 October 1998. Mr. Frick pointed out that Color Guard contributions for three public programs of the Society — Independence Day Luncheon / "Let Freedom Ring," the Biographical Dictionary Project of Early Pennsylvania Legislators at Temple University; and the Re-enactment of the Battle of Germantown at Cliveden of the National Trust for Historic Preservation — were now reflected in the statement. A transfer of the Younger Members Committee subsidy to the Washington’s Birthday Committee revenue line has also been effected. Due to disagreements with the independent auditors about transfers in and out of certain designated funds, the bottom line number for Total Transfer is difficult to reconcile on this report. Vice President Frick noted that the Society's activities expenses are currently running under budget, as are the total general and administrative expenses. The Society does not usually enjoy such a strong position at this point in the fiscal year. It is evident that the Treasurer and the Executive Secretary have worked hard to keep expenditures within budget parameters. Vice President Burke, as Chairman of the Operations Committee, has also closely monitored these accounts to keep them in line with the 1998 budget and his contribution to a conservative fiscal environment is also appreciated.

Vice President Frick asked if there were any questions. Mr. Marvin asked why the statement showed no indication of the 1998 portion of the Society’s pledge to the Paoli Battlefield Preservation Trust. Vice President Frick explained that the Balance Sheet would show the reserve accounts, which are set aside against retained earnings. He noted, however, that he had asked the Executive Secretary not to attach the Balance Sheet to this month's financial report due to erroneous entries in the reserve accounts made by the independent auditors. The P&L Budget Comparison report, on the other hand, shows only cash flow. Mr. Frick assured Mr. Marvin the funds earmarked for the Paoli Battlefield Preservation Trust are still available in retained earnings.

President Lloyd took a moment to recap the events concerning the Paoli Battlefield funding resolution passed in November 1996. $2,500 was set aside at that time, an additional $2,500 was set aside in 1997 and $2,500 has been set aside in 1998. These funds are now fully accrued and available for payout. The Society attached a condition to its pledged support, however, that the non-profit corporation formed to take control of the Paoli Battlefield and to interpret it to the public must first take title to the land before the Society's funds would be transferred to the Paoli Battlefield Preservation Trust. To the best of President Lloyd's knowledge, no transfer has yet taken place. Mr. Marvin concurred and further elaborated that the US Congress ignored the request for funds submitted by Pennsylvania Congressman Weldon. The Congressman has indicated that he will resubmit his request when Congress reconvenes, but in the meantime the Preservation Trust has insufficient means to acquire title. President Lloyd reiterated that the Society and its Color Guard are ready to honor their commitment as soon as the condition for their gift is met by the Preservation Trust.

Regent Shirk of the Lancaster County Chapter noted that the P&L statement did not contain an entry showing expenses incurred by the Lancaster County Chapter. It appears that Chapter Treasurer Loose has not been submitting expenses to the Society office for reimbursement. It was suggested that another explanation may be found in the bookkeeping, that the Lancaster County Chapter expenses were entered in another budget line. Regent Shirk does not believe this to be the case and intends to review all expenses with Mr. Loose.

Mr. Marvin moved that the Treasurer's report be accepted, subject to audit. His motion was duly seconded and on vote, carried unanimously.

REGISTRAR'S REPORT: Registrar Fitzgerald reported that member Clyde Lester Groff (PA Soc. #5050), a Lancaster County Chapter member, died on 19 October 1998. Mr. Groff was 78 years old and had been a member of the Society since 10 May 1973.

President Lloyd led the Board in a prayer of remembrance and gratitude for the life of Mr. Groff.

HISTORIAN'S REPORT: In the absence of Historian Groff, President Lloyd reported that an appraiser has been identified for updating the values of the Society's objects collection for insurance purposes. The President has approved Mr. Groff's selection and the appraisal process should begin before the end of the calendar year.

PRESIDENT'S REPORT: President Lloyd reported his pleasure at the success of the Musket Ball, held this past Saturday evening at the Philadelphia Country Club. He expressed gratitude to Chairman Morgan for his leadership and for making it fun for all, even the President's 16-year-old daughter, Kate, who attended her first Society event.

In his role as a member of the General Society's Executive Committee, President Lloyd will be traveling to California in late January to conduct an examination regarding alleged mismanagement of the California Society. At the request of General President Etter, both Counselor Cheyney and President Emeritus Loughran have recently offered legal opinions regarding this matter. President Lloyd expressed his appreciation to Counselor Cheyney and President Emeritus Loughran and to all those who are contributing to and supporting efforts to bring this unpleasant affair to an amicable conclusion.

ADMISSIONS COMMITTEE: Vice President Di Stefano referred to the two-page Applications in Process report that was distributed to the Board and Managers. This report provides the Board with a summary of the outstanding applications for membership and identifies the current status of any individual candidate. Mr. Di Stefano thanked the Executive Secretary for preparing this update and he expressed his hope that it becomes standard practice to have this report available at every Board meeting.

The Admissions Committee has not met since October but it will most likely meet again in early December before the next Board meeting.

BUDGET COMMITTEE: Vice President Frick noted that the Society budget proposed for 1999 had been distributed to all those present. This will be the first reading of the proposed budget and he welcomed all suggestions. He reported that the 1999 Budget conforms with the conclusions formed by the Budget Committee at its meeting on 22 October 1998. He then described the proposed Budget in detail. Page one is a summary of all major activities, both income and expenditures, and pages two and three contain detailed line by line explanations of each activity.

Vice President Frick described three principal matters which require action by the Board. The first involves the use and nature of the Designated Funds; the second is the Society's spending rate for 1999; and the third, the 1999 budget. He suggested the Board consider and vote three separate motions for these items.

The Designated Funds were established to smooth out our income flow. In addition, they forestalled the tendency by many Committees to spend their entire yearly budgets because they mistakenly believed they would not have the unspent funds carried over and available the following year. This was important for committees such as Special Projects that may not have had significant events to fund in a given year. Instead, the money was accrued rather than disbursed on projects that were not in keeping with the Society's Special Projects mission. Unfortunately the number of bookkeeping adjustments needed to transfer funds from the Balance Sheet accounts back to the P&L reports, as expenditures are made, has created confusion in the office and an accounting tangle for the auditors. The auditors, in particular, do not always state these accounts correctly, because of their own lack of understanding of the Society’s bookkeeping.

After further discussion, Mr. Marvin moved that the Designated Funds accounts be eliminated, effective 31 December 1998, with the sole exception of the Triennial Expense account. The motion was seconded and on vote, carried unanimously.

Vice President Frick then turned to the issue of the Society's spending rules for 1999. Consistent with Board policy in previous years and in accordance with applicable Pennsylvania law, Mr. Frick moved that the Board approve a total return transfer of 7% from the Society's Permanent Fund to the Society's General Fund for budget year 1999. The motion was seconded and on vote, carried unanimously.

Lastly, Vice President Frick turned to the proposed budget for 1999. He noted that Board policy required two readings of the budget and that this was the first. Changes in the proposed budget could still be made at the December meeting of the Board. Chairman Frick then discussed the proposed budget in considerable detail, noting that the overall spending rate under the total return construct will be reduced from 2.8% in 1998 to 2.6% in 1999, both extremely conservative spending figures. After further discussion, a motion was made to accept Chairman Frick's report as first reading of the 1999 Budget. There was no further discussion. The motion was duly seconded and on vote, the motion carried unanimously.

FINANCE COMMITTEE: Vice President Johnson reported his delight at the fact that we are indeed living in interesting times. On September 30th the portfolio's total assets stood at $2,020,000; on October 31st those same assets had increased to $2,132,000; and at the close of business last evening they stood at $2,206,000. The Finance Committee's willingness to remain firm as the market went through a period of correction appears to be a prudent course of action.

RESOLUTIONS COMMITTEE: Counselor Cheyney reported there were no resolutions

pending.

AMERICAN HERITAGE COMMITTEE: In the absence of Chairman Walkup, there was

no report.

INDEPENDENCE DAY COMMITTEE: In the absence of Chairman Byrne, there was no

report.

President Lloyd announced that he and Vice President Frick have met on two separate occasions with the representatives of Sunoco Welcome America, the agency of the City of Philadelphia that promotes and manages the City's week-long July 4th celebration. The officers of Sunoco Welcome America have indicated an interest in and agreed to take on all of the promotion and fulfillment for both the local and the nationwide aspects of the "Let Freedom Ring" event for the same dollar amount the Society has paid Advertising Collaborative in the past. Welcome America is also willing to incorporate promotion of the Society's local, Independence Square program into their publicity campaign for the entire City. Such an arrangement will offer us huge economies of scale and the extension of our message to a much broader audience. Sunoco Welcome America will also agree that the Society control all content of the mailings and other publicity, as well as the content of the program on Independence Square. In order to ensure such control, the Society will not fund Welcome America directly, but rather review, approve, and pay the invoices rendered by the service-provider vendors involved in the events.

The traditional division of costs between the Society and the Color Guard will remain the same: $10,000 from the Color Guard with a minimum match of $10,000 from the Society. Any overage will be paid by the Society. President Lloyd noted that the budget for this event for the past two years has been $23,000 for the entire project. This means that there is a 15% contingency fund already built into the proposed budget for 1999. He noted further that this is another example of his ongoing efforts to match the mission and work of the Society with other prestigious professional organizations. He believes this is another "win-win" endeavor similar to our collaboration with the National Constitution Center. He asked the Board to adopt a motion whereby the Society will become a sponsor of Sunoco Welcome America, Inc. rather than maintain our previous practice of being a partner. Vice President Johnson so moved and Vice President Frick seconded the motion, which on vote, carried unanimously.

In the discussion that followed, Mr. Johnson noted that, by good management, Society officers have created an opportunity for the Society to provide the seed money to promote public events without having to commit extensive resources or become overly embroiled in consuming details. This is an excellent example of the ways in which the Society should be spending its money. Further, it represents an extraordinary effort for a volunteer organization with only one and a half employees.

President Lloyd thanked Vice President Johnson for his supportive remarks and further noted that members who were consulted, particularly, former President Maiden, were equally supportive. Captain Salisbury also shares similar views about the focus of this event as it represents an exceptional opportunity for both the Color Guard and the Society.

SARATOGA-YORKTOWN ANNIVERSARIES COMMITTEE: Chairman Morgan reported that attendance this year compared favorably to that of last year. Savings were realized by limiting the money spent on decorations and by sending the invitations bulk mail. The preliminary budget shows an increase of $1,500 in revenue, but not all bills have yet been paid. Overall, it appears that once again, the Musket Ball was a successful event and financially well managed.

Chairman Morgan thanked his committee members for their time and commitment. He recommended that all committees should meet both before and after events as it offers opportunities for getting people involved in the Society and giving them responsibilities.

Both the Main Line Times and the Suburban provided good news publicity and Chairman Morgan noted that he sent out an article about the event to a number of local publications.

He also recognized the support of the Color Guard and especially the Younger Members, who turned out in record numbers this year.

It was noted that the event was held on a Saturday this year and it appears to be a popular night. Therefore, next year’s event has been booked at the Philadelphia Country Club for Saturday evening, 23 October.

NEW CITIZENS' RECEPTION: Chairman Hoyt reported the Society will sponsor a New Citizens' reception on Wednesday, 18 November, immediately following the 10:30 a.m. swearing in ceremony at the Federal Court.

SPECIAL PROJECTS: In the absence of Chairman Groff, there was no report.

VALLEY FORGE COMMEMORATION: Chairman Wood reported that he was unable to proceed with booking the Washington Memorial Chapel because of a conflict in scheduling. Instead, he is now exploring, with the assistance of Vice President Frick, the possibility of holding the event at the Ardmore Presbyterian Church. He noted that the pastor of the church, Reverend Proctor, is also a candidate for membership in this Society. Also under consideration is the Merion Cricket Club and the Merion Golf Club as possible sites to hold the reception, along with other sites in the Wayne area.

Mr. Wood reported some changes in his Committee which now consists of the following members: Francis Joseph Bowden, III; Curtis Paul Cheyney, III; John Marshall Groff; Lewis Sidney Graham, Jr.; James F. Merriman, William Lloyd Truscott, Robert Reynolds Van Gulick, Jr. and Harvard Castle Wood, III.

WASHINGTON'S BIRTHDAY PARTY COMMITTEE: In the absence of Chairman Morris, President Lloyd stated that he received a report from the Chairman indicating that the Committee met on Tuesday, 10 November. The Committee has not asked the Board to take action on any matter at this time.

YOUNGER MEMBERS: In the absence of Chairman Bowden, there was no report. President Lloyd was pleased the Chairman had given an overview of the Committee’s activities during the past year at the Musket Ball. Mr. Bowden has also given President Lloyd a list of the members of his Committee for 1999.

COLOR GUARD: In the absence of Captain Salisbury, Vice President Di Stefano asked to read the Captain's reports for the months of October and November. In the October report, Captain Salisbury described the Guard's active service to the Society over the summer months. On Saturday, 4 July, the flags were paraded at the "Let Freedom Ring" ceremony on Independence Square. On Friday, 14 August, the three Eagles were placed on static display at the memorial service for William Buchanan Gold, Jr., a past Captain of the Color Guard. On Saturday, 26 September, the Eagles were paraded and four racks of flags were arranged in static display at the dinner dance of the General Society’s Board of Managers meeting at the Lancaster Country Club. The following day, twenty-eight Guardsmen paraded twenty-five flags at the Lancaster Capital Day Program and the Church Service which immediately followed. The October report also described the Guard’s participation in the re-enactment of the Battle of Germantown, held on Saturday, 3 October. Twenty-nine Guardsmen paraded twenty-six flags on the grounds of Cliveden on that occasion.

In addition to leading the parading of the colors, the Officers of the Color Guard carried out various administrative duties, such as arranging for the Color Guard's Secretary, Beth Brookhouser, to meet new officers at a lunch. The Officers also met with President Lloyd and Ira Rosen of Sunoco Welcome America to discuss arrangements for the "Let Freedom Ring" ceremony. An advance trip to Lancaster on Saturday, 25 July was arranged for Color Guard Officers to review details for the General Society’s Board of Managers meeting. The Captain and President Lloyd met with Cliveden representatives to plan the Color Guard's participation in the Reenactment of the Battle of Germantown. Military historian and reenactor Tom McGuire was most helpful in this regard.

The Color Guard elected four new members in 1998. They are Curtis Paul Cheyney, III; George Gowen Hood Coates; Adam Polhemus Flint; and Lewis Sidney Graham, Jr. The Captain and his wife met with three of the four in Lancaster on 26 September to impress upon them the duties required of Guardsmen in the service of the Society. Mr. Coates still needs to arrange a similar meeting. The Color Guard's membership chairman, James Bradley Burke, is to be commended for managing the membership process, which resulted in the election of these gentlemen to the Guard.

The Captain also expressed his appreciation to President Lloyd for the energy he brings to the Office of President. It is a pleasure to work with him on the very public events scheduled for 1998 and the Captain looks forward to working with him in the future to further the worthy goals of our Society.

In his November report the Captain described the service of the Color Guard at the Saratoga-Yorktown Anniversaries event. A planning meeting was held on Thursday, 5 November and on Saturday, 7 November, the Color Guard paraded the Eagles and arranged four racks of flags in static display at the Musket Ball. This evening, Thursday, 12 November, the Color Guard will hold its annual Pig Roast the Philadelphia Club. On Thursday, 21 January 1999, the Color Guard will hold its Annual Meeting at the Philadelphia Country Club.

All newly elected Guardsmen are required to meet with the Captain in order to understand their new duties. The Captain was pleased to report that Guardsman Coates and his wife, Victoria, recently paid a call on him prior to Mrs. Coates’ scheduled duty at the Musket Ball. All Guardsmen elected to active duty in 1998 have now met this requirement.

Captain Salisbury concluded by noting that he has enjoyed his first year in office and looks forward to the upcoming events in 1999. The Color Guard’s calendar will include a weekend drill in June and another drill in the Fall. With these training sessions and similar investments in the Guardsmen’s skill set, it is Captain Salisbury’s intention to maintain the Pennsylvania Society's reputation for fielding the best Color Guard in the country.

MEMBERSHIP COMMITTEE: Chairman Wood reported a steady increase in members as well as a continuing interest in membership. The Lancaster County Chapter continues to shine in recruitment and in recognition of their superlative efforts, the Membership Committee offered the Chapter a bus subsidy to transport members to the Musket Ball. The Committee will also extend the bus subsidy to the Chapter for the George Washington event in February as an incentive to encourage their participation.

The materials distributed prior to the meeting included copies of a letter written to Regent Shirk by the Executive Secretary at Chairman Wood's request. It explains the Society’s expectations of the candidate in the application for membership process. It outlines the several requirements which the candidate must meet in order to be admitted to membership. It seeks to explain the membership procedures to the candidate in advance of his preparation of working papers, in order that he not be frustrated by the slow pace of the deliberations by which he is judged to meet the qualifications.

NEWSLETTER COMMITTEE: In the absence of Chairman Van Gulick, there was no report. The Executive Secretary noted that the next issue of the Society’s newsletter will be prepared for publication by the end of December.

OPERATIONS COMMITTEE: Chairman Burke reported that the parking garage used by the Society had nearly tripled the price of its parking discounts. As a direct result the Society has chosen not to purchase additional supplies of discounts at this time. He apologized to those Board members who had expected a discount coupon today. The Executive Secretary is exploring other garages that may be less costly.

The President has asked the Operations Committee to look closely at the fees charged by the Society’s independent auditors. In preparing the Society proposed budget for 1999, Vice President Frick discovered a number of accounting and bookkeeping issues which suggested either misunderstanding or significant error on the part of the auditors. Vice President Frick also questioned the value of a full audit every year, suggesting that greater value may be obtained from a lower level of annual financial analysis combined with a higher level of audit every three years.

TECHNOLOGY INITIATIVE: Vice President Lewis was pleased to report that the Society’s web site is nearing completion. The President has reviewed a list of additions and corrections and as soon as Vice President Lewis also reviews them the site will go live. President Lloyd added that many of the questions that existed before the Board a month ago have been clarified. The Captain and Quartermaster of the Color Guard have reviewed their section on the site for accuracy. The web address of the test site was distributed to the Board of Managers in order to expedite comment to Vice President Lewis. Any recommendations for change should be called in no later than Friday, 20 November.

During the upcoming month Vice President Lewis will discuss with LibertyNet their site placement fees. In addition he is writing a project charter that will define what the site is intended to achieve as well as outline tasks still remaining. It will also cover the creation of a "members only" area that contains calendar listings "Just for Members". Otherwise, calendar events with upcoming dates would have to be open to the "general public" or will need to contain too many disclaimers for a "members only" event. This is contrary to the intention of members at the original meeting who expressed concern and care about the content of the web site messages being very positive and avoiding any hint of elitism and snobbery. Our stance at the present time is that the Society will not publish on the web the precise date and location of any future event. If the Event Chairman wants full details published for the membership, the site will need a secure area for this type of information.

President Lloyd asked Vice President Lewis if all issues and difficulties he described a month ago had been resolved and/or clarified to his satisfaction so that the project could move forward. Mr. Lewis stated that he believed the immediate problems had been resolved. However, he was not sure that on an "ongoing" basis the proper processes are in place to ensure the site will be maintained. As an example, he pointed to the quarterly Newsletter and asked how the Society intends to coordinate its mailing with its posting to the web site. It is not good to have "news" appearing 4-6 months after an event takes place nor is it proper to "pre-empt" an event.

President Lloyd noted that in the fact-finding conducted after last month's meeting, it was confirmed that the statements made by the Executive Secretary regarding the dates and times she forwarded requested materials to Miller DesignWorks were accurate; that word processing data in appropriate electronic format have been in the hands of Miller DesignWorks for several months; and that any miscommunication with regard to the web site did not lie with the Society's Executive Secretary. After numerous email communications with Mr. Sharadin and Vice President Lewis, President Lloyd expressed his optimistic belief that the web site will reflect well on the Society.

Mr. Lewis closed his report by asserting that the statements he made in his report last month regarding problems he was encountering remained accurate and reliable. The difficulty, in his view, was with Mr. Sharadin and this problem has been addressed satisfactorily.

REPORT OF LANCASTER COUNTY CHAPTER: Regent Shirk reported that the fall meeting of the Chapter was held on 10 November, with about 30 members and guests in attendance. The guest speaker was Ed Klimuska, a writer and cultural historian, whose most recent book, Lancaster County, was published earlier this year. Mr. Klimuska spoke on the subject of his book -- Lancaster County, its culture, history and lifestyle — and was well received. The Chapter was saddened by the death of member Clyde Lester Groff on 19 October. He was a local historian of note and a leading genealogist. He will be missed.

With regard to the General Society’s Board of Managers meeting, the Event Secretary/Treasurer, Samuel C. Slaymaker, III, has submitted his report, which shows that the event concluded $342.91 in the black, with a $250.00 receivable still on the books. The Lancaster County Chapter will be pleased to return to the Society, with thanks, its $5,000 advance. The Chapter is grateful to have enjoyed the opportunity of hosting the General Society in Lancaster. Special thanks and appreciation are extended to Vice President Harland Johnson, whose expertise and good judgment contributed substantively to the success of the entire affair.

The Lancaster County is also pleased to report that it has twelve applications for membership pending, along with an additional eight or ten prospects who have received packets of information on membership. The Lancaster County Chapter chair is working closely with the Admissions Committee, the Membership Committee, the Executive Secretary, and the candidates themselves to find ways to expedite the membership process.

Vice President Johnson thanked Regent Shirk for his diligence during the past year and a half in preparing the Lancaster program for the General Society’s Board of Managers. He considered it his privilege to work with such a conscientious and motivated group of people. The Lancaster County Chapter has created and expanded interest in the Pennsylvania Society and it was therefore an important recognition to hold the meeting in Lancaster.

REPRESENTATIVE TO THE GENERAL SOCIETY: Vice President Johnson had no

report.

OLD BUSINESS: President Lloyd asked if the Officers and Managers present had had sufficient opportunity to review the minutes of the October Board of Managers meeting as distributed by the Executive Secretary. Vice President Frick asked that the minutes be corrected at page six, under the report of the Budget Committee, by deleting the first sentence in its entirety. Mr. FitzGerald noted that under the report of the Washington's Birthday Committee, the last sentence of the first paragraph was incomplete.

President Lloyd noted these corrections and asked for a motion to adopt the minutes of the October meeting, as corrected. It was moved that the minutes be adopted as corrected. The motion was seconded and on vote, carried unanimously.

NEW BUSINESS: Mr. Marvin moved that the Society make a gift in the amount of $5,000 to Moland House, in Warwick Township, Bucks County, George Washington’s headquarters in August 1777. He reported that he had received a letter from the Vice President of the Warwick Township Historical Society describing the progress in the restoration of the Moland House in the period since the Society's $5,000 contribution in 1997/98. Mr. Marvin acknowledged that his proposal was outside the scope of the Society’s budget for 1998, but stated that he believed the Moland House project merited special consideration. Mr. Graham seconded the motion and reported his first hand observation of these accomplishments.

President Lloyd, noting that a motion had been made and seconded, asked for if there were any comments or questions prior to voting on the motion. Vice President Lewis asked Mr. Marvin to provide the Board more detail with regard to the significance of the Moland House restoration and why it merited a significant gift over and above the current year’s budget. In particular, he asked Mr. Marvin the specific use the Warwick Township Historical Society intended for the Society’s gift. Was it thought the funds would be used for general operating expenses or for one aspect of the restoration or for to further the aims of the Society in some other manner which was in keeping with our traditional support criteria.

Mr. Frick also asked if this request had been reviewed by the Special Projects Committee and if it had a recommendation for the Board’s consideration. Without knowing the position of the Special Projects Committee, it would be difficult for the Board to act in an informed capacity. Mr. Marvin replied that this most recent funding request from Moland House had not been reviewed by the Special Projects Committee. He therefore asked that his motion be tabled until he had had an opportunity to consult with the Committee. Mr. Frick seconded Mr. Marvin's motion to table the motion. On vote, the motion to table carried unanimously.

There being no further business to discuss, President Lloyd adjourned the meeting with prayer at 6:15 p.m.

Respectfully submitted,

Theodore Clattenburg, Jr.

Secretary